- Scope all data subjects whose personal data is collected in line with GDPR.
- Responsibilities 2.1 The Data Protection officer is responsible for ensuring that this notice is made available to data subjects prior to CJS Recruitment collecting/processing their personal data. 2.2 All employees of CJS Recruitment who interact with data subjects are responsible for ensuring that this notice is drawn to the data subject’s attention and their consent to the processing of their data is secured.
- Privacy Notice 3.1 Who are we? Our Data Protection officer can be contacted directly here: Stef Gibson, firstname.lastname@example.org In order for us to provide you with a service, we need to collect personal data for correspondence purposes.
We may collect the following information:
- Name and job title
- Contact information including email address
- Demographic information as postcode, preferences and interests
- Other information relevant to customer surveys and/or offers
In any event, we are committed to ensuring that the information we collect and use is appropriate for this purpose and does not constitute an invasion of your privacy. In terms of being contacted for marketing purposes, CJS Recruitment would contact you for additional consent.
We require this information to understand your needs and provide you with a better service, and in particular for the following reasons:
- Internal record keeping
- We may periodically send promotional emails about new products, special offers or other information which we think you may find interesting using the email address which you have provided.
- From time to time, we may also use your information to contact you for marketing research purposes. We may contact you by email, phone, fax or mail. We may use the information to customise the website according to your interests.
Our lawful basis for processing for the personal data, as defined under Article 6 of the GDPR: – Consent, by ticking the consent box you are allowing CJS Recruitment to use your data for the reason stated.
- Legitimate Interest, your information may be used for marketing purposes if you have given consent.
How will CJS Recruitment use the personal data it collects about me?
CJS Recruitment will process (collect, store and use) the information you provide in a manner compatible with the EU’s General Data Protection Regulation (GDPR). We will endeavour to keep your information accurate and up to date, and not keep it for longer than is necessary. CJS Recruitment is required to retain information in accordance with the law, such as information needed for income tax and audit purposes. How long certain kinds of personal data should be kept may be governed by specific business-sector requirements and agreed practices. Personal data may be held in addition to these periods depending on individual business needs. We may also use the information to improve our products and services.
Under what circumstances will CJS Recruitment contact me?
Our aim is not to be intrusive; we undertake not to ask irrelevant or unnecessary questions. Moreover, the information you provide will be subject to rigorous measures and procedures to minimise the risk of unauthorised access or disclosure.
3.2. By consenting when required, and this privacy notice, you are giving us permission to process your personal data specifically for the purposes identified. Consent is required for CJS Recruitment to process both types of personal data, but it must be explicitly given. Where we are asking you for sensitive personal data, we will always tell you why and how the information will be used.
You may withdraw consent at any time by emailing email@example.com titling the email Withdraw of Consent GDPR.
3.3. CJS Recruitment will not pass on your personal data to third parties without first obtaining your consent.
3.4. CJS Recruitment will process personal data for one year and will store personal data for three years.
Your rights as a data subject
3.5. At any point while we are in possession of or processing your personal data, you, the data subject, have the following rights:
- Right of access – you have the right to request a copy of the information that we hold about you.
- Right of rectification – you have a right to correct data that we hold about you that is inaccurate or incomplete.
- Right to be forgotten – in certain circumstances you can ask for the data we hold about you to be erased from our records.
- Right to restriction of processing – where certain conditions apply to have a right to restrict the processing.
- Right of portability – you have the right to have the data we hold about you transferred to another organisation.
- Right to object – you have the right to object to certain types of processing such as direct marketing.
- Right to object to automated processing, including profiling – you also have the right to be subject to the legal effects of automated processing or profiling.
- Right to judicial review: in the event that CJS Recruitment refuses your request under rights of access, we will provide you with a reason as to why. You have the right to complain as outlined in clause 3.6 below.
All of the above requests will be forwarded on should there be a third party involved (as stated in 3.3 above) in the processing of your personal data.
3.6. In the event that you wish to make a complaint about how your personal data is being processed by CJS Recruitment (or third parties as described in 3.3 above), or how your complaint has been handled, you have the right to lodge a complaint directly with CJS Recruitment data protection representative Data Protection Officer.
You can find our contact details to contact our data protection officer at the bottom of this policy.
The contact details are:
Data Protection Officer (DPO)
Suite 18, Building 70
Online privacy statement – Personal data
Under the EU’s General Data Protection Regulation (GDPR) personal data is defined as:
“any information relating to an identified or identifiable natural person (‘data subject’); an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person”.
A cookie is a small file which asks permission to be placed on your computer’s hard drive. Once you agree, the file is added and the cookie helps analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.
We use traffic log cookies to identify which pages are being used. This helps us analyse data about webpage traffic and improve our website in order to tailor it to customer needs. We only use this information for statistical analysis purposes and then the data is removed from the system.
Overall, cookies help us provide you with a better website by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.
You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer.
This may prevent you from taking full advantage of the website.
Links to other websites:
Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over the other websites. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.
Can I find out the personal data that the organisation holds about me?
CJS Recruitment at your request, can confirm what information we hold about you and how it is processed. If CJS Recruitment does hold personal data about you, you can request the following information:
- Identity and the contact details of the person or organisation that has determined how and why to process your data. In some cases, this will be a representative in the EU.
- Contact details of the data protection officer, where applicable.
- The purpose of the processing as well as the legal basis for processing.
- If the processing is based on the legitimate interests of CJS Recruitment or a third party, information about those interests.
- The categories of personal data collected, stored and processed.
- Recipient(s) or categories of recipients that the data is/will be disclosed to.
- If we intend to transfer the personal data to a third country or international organisation, information about how we ensure this is done securely. The EU has approved sending personal data to some countries because they meet a minimum standard of data protection. In other cases, we will ensure there are specific measures in place to secure your information.
- How long the data will be stored.
- Details of your rights to correct, erase, restrict or object to such processing.
- Information about your right to withdraw consent at any time.
- How to lodge a complaint with the supervisory authority.
- Whether the provision of personal data is a statutory or contractual requirement, or a requirement necessary to enter into a contract, as well as whether you are obliged to provide the personal data and the possible consequences of failing to provide such data.
- The source of personal data if it wasn’t collected directly from you.
- Any details and information of automated decision making, such as profiling, and any meaningful information about the logic involved, as well as the significance and expected consequences of such processing.
What forms of ID will I need to provide in order to access this?
CJS Recruitment accepts the following forms of ID when information on your personal data is requested:
- Driving Licence
The contact details are:
Data Protection Officer (DPO)
Suite 18, Building 70
Telephone: 01732 897770
Document Owner and Approval
The Data Protection Officer is the owner of this document and is responsible for ensuring that this record is reviewed in line with the review requirements of the GDPR.
Name (Director) – Jill Bennett
Date – 01/07/2021